RULEBOOK Section 1 through Section 2 Rule 3

Reprinting all or part of these Rules and Regulations is permitted, as long as credit is stated [given] to the US Arabian Horse Registry and a link provided to usahr.com.

SECTION 1 – When Possible, the Location of Office: Virtual Office, Amarillo, Texas ; address: PO Box 423 , Littlefield, Texas 79339 email: usahregistry@gmail.com

Rule 1 Availability of Forms and Information
All Registry office forms and current fee schedules are available by contacting USAHR through the email given above or by US Postal Mail or by request through the Virtual office in Amarillo, Texas, when operational.

Rule 2 Rules and Regulations in general
These Rules and Regulations refer to the US Arabian Horse Registry as the “US Arabian Registry” unless it is stated otherwise, or unless it can be gathered from the context that something else is meant. The term “Registry” also refers to the Registrar of the US Arabian Horse Registry and to appointed representatives.  Through the payment of a membership fee to USAHR, an individual acknowledges that membership in USAHR is voluntary and agrees to be bound by all terms and conditions provided in this Rulebook.

Rule 3 Mission Statement
US Arabian Horse Registry Position: Our mission is to record and preserve pedigrees of the Purebred Arabian horse, while maintaining the integrity of the breed. Further, the Registry encourages Purebred Arabian ownership and participation. US Arabian Horse Registry actively protects the Purebred Arabian by encouraging and strictly enforcing rules that govern every Purebred Arabian-approved event in order to reflect the natural ability of the horse. To that end, US Arabian Horse Registry is committed to the following beliefs:

• Every Purebred Arabian horse, all other horses and all animals, shall, at all times, be treated humanely and with dignity, respect and compassion.
• Above all, the Arabian’s welfare is paramount to other considerations, and the continual development of procedures which ensure humane treatment of the breed and of all other horses and all animals involved with all events our Arabians participate in, and fair competition are a part of our concerns.

Rule 4 Registry Organizational Structure of Rules and Regulations
The Rulebook is shown in sections starting with the establishment of the offices, organization and the beginning of the rules and regulations. The first sections are on requirement or what is needed to register a foal and the complexity of embryo/oocytes. The next division deals with different types of Registration Certificates including the Transfer of Ownership followed by the sections regarding fees, genetic testing requirements and naming of your foal. The following sections for mare reports, stallion reports, leasing and other reports to be submitted is followed by the Export, Import and racing regulations. Markings, head, legs, feet, cowlicks, nighteyes are all detailed for an easy, simplified way to describe on your Registration Certificate Application. General rules are followed by detailed Infractions and Hearings/Appeals ending with Liability and Amendments.

Any rule or regulation promulgated hereunder may be repealed, modified, altered or amended or any new rule may be legally adopted at any regular or special meeting of the Board of Trustees by a majority vote of the members of the Board. 

General Provisions: Payment is required at the time of processing and payable in U.S. funds only. Payment is requested through the credit card Square processer. Mailing address: P O Box 432, Littlefield, TX 79339. Through the payment of a membership fee to USAHR an individual acknowledges that membership in USAHR is voluntary and agrees to be bound by all terms and conditions provided in this Rulebook.  A rush/special handling service is available for specified transactions and provides for expedited processing within 2-4 working days. To receive the special handling service, this fee must be submitted in addition to the applicable fee and should be clearly marked Special Handling Service Requested. The rush fee does NOT include overnight return service. For complex transactions USAHR may charge for excess time expended by the Registry staff at a minimum fee of $100.00 per hour. USAHR will notify you if your case falls into this category prior to completing any work.

SECTION 2 – Rules for Registration, Genetic Trait Panel Typing, Parentage Verification including Genetic Lethal Testing

Rule 1 Eligibility For Foal Registration
A. These rules apply to horses foaled in the United States.
B. Foals must be genetically typed and qualified by parentage verification by a laboratory approved and authorized by US Arabian Registry. Registration numbers will be consecutive as to the records of the US Arabian Horse Registry.
C. A foal is eligible for registration provided it is shown to the satisfaction of US Arabian Horse Registry the foal’s pedigree authentically traces in all its lines to horses recorded in US Arabian Horse Registry or a Foreign Stud Book if it satisfies all other requirements set forth in these rules. No horse foaled in the United States may be registered unless both its sire and dam have been previously registered in US Arabian Horse Registry or an approved Stud Book. The only exceptions to this rule are a foal imported in utero whose dam is properly registered in US Arabian Horse Registry and whose sire was not imported but is properly registered in an approved Stud Book and those individuals who through modern DNA genetic testing have been found to carry DNA from another breed/and or are listed as exception stallions by Heritage Arabian Racing Club, namely Amer, Baroud III, Baroud II, Burning Sand, Dragon, St [Saint] Laurent and Flipper. If transported semen is imported from another country for use with a Purebred registered Arabian mare located in the United States, and the foal is to be registered with US Arabian Horse Registry, DNA verification must be included with or before the shipment is sent to the United States, not afterwards.  
D. US Arabian Horse Registry may require any party who seeks to register a foal or who submits information related in any way to registration of a foal to provide such further evidence and assurances as US Arabian Horse Registry may reasonably require, and may also require any such party make the horse(s) involved available for inspection.
E. For the purpose of determining Age of the Arabian, the date of birth of an Arabian is deemed to be January 1 of the year of foaling.
F. A dead horse is not eligible for registration.
G. Any foal resulting from or produced by the processes of Artificial Insemination, Embryo/Oocyte Transfer shall be eligible for registration.
H. If a broodmare is bred to two or more stallions during the same breeding season, US Arabian Registry will make every effort to eliminate the incorrect stallion or stallions including:
i) Genetic typing and parentage qualification;
ii) Calculation of gestation period; and
iii) Applying the principles of two-coat color inheritance, that is, a chestnut sire and a chestnut dam must produce a chestnut; and a gray/roan foal must have at least one gray/roan parent.
I.  A foal is not eligible for registration unless all requirements to register that foal as set forth in Rule 2 are met within but not over eighteen months of the actual foaling date. Provided however, a foal may be eligible for late registration if the applicant completes all registration requirements and submits the appropriate late registration fee (see Fee Schedule). This is known as Hardship Registration.
i) A foal is not eligible for registration unless its sire and dam have been genetically typed or re-DNA typed, as required under Rule 5. The deceased sire or dam’s Certificate of Foal Registration should also be returned to US Arabian Horse Registry (see Rule 14).
ii) If a foal’s sire or dam has been blood typed and dies before being DNA typed, it may be necessary to DNA and blood type the foal in order to qualify its parentage. As of 2020, all sires and dams should have been DNA typed and blood typing no longer applies.
J. When an application is made to register a foal by an unnamed but registered sire or out of an unnamed but registered dam, the unnamed sire or dam must be named before the registration of the foal can be completed. A fee will be required to claim a name for an unnamed, but registered, sire or dam (see Fee Schedule).    
K. Every foal whose dam is ten (10) years of age may be required to have additional genetic testing in DNA. Should the dam have already been tested, the owner may request the laboratory for copies which are to be forwarded of her DNA results to the US Arabian Horse Registry office, otherwise the owner needs to request the paperwork either from the US Arabian Registry office for her DNA testing or complete the paperwork necessary for her testing with the laboratory. Within twenty (20) years, the age limit of ten (10) years for the dam will be grandfathered and all dams will have to be tested for their foal to be registered. Within this grandfathered limit of ten (10) years clause for broodmares, testing for Cerebellara Abiotrophy (CA), Lavender Foal Syndrome (LFS) and Severe Combined Immunodeficiency (SCIDS) will be included and there may be required additional DNA testing. These results will be placed on the registration certificate of the foal and mare, and be listed on the software Records and be included in the database, public to all.   
L. Mare and Stallion owners have the option in lieu of additional DNA testing, to submit either microchip verification or freeze branding verification. Additionally, verified pictures of whorls and nighteyes which are specific to each animal and cannot be changed or altered, may also be submitted. Verification is done by an independent licensed or law enforcement person.  
M. Grandfathered in as registered Purebred Arabians are those who have been previously registered in the Arabian Horse Registry and the Canadian Purebred Registry with a valid Purebred Arabian registration certificate, will need no new or re-issued registration of foal certificates. If the Board of Trustees should determine at some date a re-issued or new registration of foal certificate is required, there shall be no charge to the party submitting the foal for registration. AHR and Canada horses which produce a foal being registered with USAHR will have no requirement for the horse(s) to be required to obtain a new registration certificate from USAHR. If there are any questions regarding anything whatsoever in required DNA testing, and possibly genetic DNA testing as well, there will be additional testing to be done to determine parentage of the foal presented for registration.

BE AWARE: The scientific paper on genetic diversity from 2020 reveals the presence of Thoroughbred DNA in certain stallions. US Arabian Horse Registry has adopted the policy of the group known as Heritage Arabian Racing Group which excluded progeny of certain stallions registered in various countries stud books. These stallions are Amer, Burning Sand, Baroud III, Dragon, St (Saint) Laurent, Tiwaiq. These stallion’s lineage includes Flipper. Amer has been scientifically proven in Europe and through a detailed, extensive research project, with scientific paper made public, to trace in the Y chromosome to Whalebone, a foundation sire of the Thoroughbred breed tracing to the Byerly Turk. The resulting foals of these stallions are excluded from US Arabian Horse Registry as Ineligible for Registration.

Rule 2 Registration, Genetic Trait Panel Typing, and Parentage Verification of Foals
A. The Stallion Breeding Report, Rule 13 defines the beginning step for the registration process. Carefully read, review, and understand the Rule 2, Part H on responsibility.
B. A pre-printed First Section of the Mare Live Foal/No Foal Report will be sent to the owner of record of each broodmare listed on a Report of Mares Bred form if the mare was released on the Stallion Breeding Report (SBR). If for any reason a breeder does not receive a pre-printed Mare Live Foal/No Foal Report by the time the foal is born, the breeder should contact US Arabian Horse Registry immediately. The Mare Live Foal/No Foal Report serves a dual purpose; it is used to report the birth of a live foal or to report the status of a broodmare which did not produce a live foal. This report is required to be submitted for any registration.
C. To begin the registration process, each Second Section of the Mare Live Foal Report is to be fully completed, signed and returned to The US Arabian Horse Registry no later than 30 days following the birth of the foal along with the prescribed fee (see fee schedule). If reporting no live foal, submit the Mare Live Foal Report within 30 days of the intended birth of the foal. If the mare was not bred submit the Mare Live Foal Report, Second Section, before December 31. If the mare dies while in foal, submit this death on the Death Report with notation the mare had previously been bred and was in foal.
D. A pre-printed Registration Application will be sent to the person specified on the Stallion Breeding Report if the mare was released on the Stallion Breeding Report. If the mare was not released on the SBR, the pre-printed Registration Application will be sent to the owner of the Stallion on record with the SBR. If the variant (genetic) typing kit and pre-printed Registration Application are not received within 180 days (6 months) of the foaling date, contact US Arabian Horse Registry immediately to request a genetic typing kit.
E. Within 45 days of receipt, the variant (genetic) typing kit should be used and the sample sent to the laboratory. If the testing laboratory does not receive the variant typing kit within three (3) months the application will be cancelled. The fully completed and signed Registration Application, along with a set of four color photographs of the foal (front, both sides and rear views) clearly showing the color and the markings (or lack of markings) on the head, legs and body, should be submitted to US Arabian Registry and a valid Mare Breeding Service Certificate (see Rule 12C).  If either of these requirements are not met, the foal owner may be required to restart the process by obtaining a new genetic typing kit from US Arabian Horse Registry and an additional restart fee may be assessed (see Fee Schedule). A microchip is not required, however, if implanted in the foal the microchip number must be reported on the Registration Application with the veterinarian’s signature using the Microchip form provided for downloading/completion on this website.
F. To correctly identify the foal, a Registration Application must be fully completed and signed each time a genetic sample is submitted.
G. In the case of twins, each twin must be registered separately. The fact the foal is the product of a twin birth must be reported on the Live Foal Report (see Rule 13). If both twins are alive, the birth of each twin must be reported separately on a Second Section Mare Live Foal Report. When submitting the Registration Applications for twins, attach a photocopy of the Breeders Certificate, and marked as such for a twin birth, to the second Registration Application.
H. Upon the completion of all registration requirements within the specified deadlines, and if the foal qualifies as an offspring of its reported sire and dam, a Certificate of Foal Registration will be issued.

The Assignment of Burden of Persuasion for registration eligibility: In all proceedings connected with or affecting the registration or records of USAHR, and in all disciplinary actions, the burden of resolving any doubt as to the true parentage, identification of a horse or qualification for registration shall be upon the applicant, owner, recorded leasee, or other member or members involved. USAHR is the sole owner of any and all DNA material and results processed by their official laboratory. The determination, decision and action of the USAHR Board of Trustees upon all such questions shall be final and binding upon all parties.
1) The burden of persuasion of a controverted fact is that amount of evidence admissible under USAHR rules pertaining to disciplinary procedure which will convince an ordinary prudent person.
2) Variant (Genetic) tests may be required as the Board of Trustees determines, including, but not limited to questions of true parentage or identification of horses. Taking into consideration the results of such tests, and other information as may be available, the Board of Trustees may authorize such corrections in the records as may be determined necessary or appropriate.
I. If a foal does not qualify as an offspring of its reported sire and/or dam, additional Variant typing may be required. Based on the results of the Variant typing and any other relevant information available, US Arabian Horse Registry will make a determination regarding the registration of the foal. It is the registration applicant’s responsibility to resolve doubts regarding parentage.
J. USAHR may use a folder which will consist of the application for registration of the foal/horse plus using the name of the owner/breeder or the breeder, name of the horse on the submitted application for registration, or another division which could include how many horses are involved with the same owner/breeder and/or whatever documents are needed and necessary for the registration of the foal/horse for whom registration is requested; however, there will be no registration number assigned until the owner of an unregistered foal or horse as identified on a properly completed registration application in the following circumstances:
1. When required parentage verification procedures to issue a permanent registration certificate are incomplete; and
2. Provided such application with the correct fee has been submitted to USAHR and all other requirements for registration are met. USAHR will not record any further transactions concerning this animal as long as the registration is not completed. Any owner whose foal/horse is affected under this rule shall indemnify and hold harmless USAHR, its officers, directors, agents, and employees from any claim, damage, loss or liability arising from any actions in this process.  
K. Payment of all fees must be by cashier’s check, money order or debit credit card with an added three (3) percent convenience fee to costs, payable to US Arabian Registry. No cash or personal checks will be accepted.

Rule 3 Artificial Insemination and Embryo/oocyte
A. It is the responsibility of the registration applicant to obtain the signatures necessary to satisfy the registration requirements from the stallion owner of record. Failure to obtain the proper signatures for the registration application and supporting breeding documents may result in a foal being ineligible for registration. Be advised that a stallion owner or semen owner who chooses to ship semen to another party for breeding, it is the stallion/semen owner’s responsibility to collect the information necessary to report the breeding. Failure to do so may result in a future foal(s) being ineligible for registration if the rules pertaining to registration, stallion breeding report and breeder’s certificate cannot be satisfied. Understand that per US Arabian Horse Registry rules, if a stallion owner transfers (sells) a stallion whose semen was used to fertilize the oocyte prior to satisfying the breeder’s certificate and stallion breeding report requirements, does NOT initial the release of the Breeders Certificate on the Stallion Breeding Report or sign the Breeder’s Certificate portion of the application, the permit, when used to register a foal shall only serve as the mare owner’s signature on the breeder’s certificate for registration of the foal will not be valid, and the foal will not be registered. Breeder’s certificate requirements regarding the stallion owner’s signature as well as stallion breeding report requirements must still be met in order for the foal in question to be eligible for registration.

The breeder of a horse is the owner of the dam at the time of service, except when a mare is held under lease at the time of breeding and written notification of such lease signed by the lessee and lessor is on file with USAHR, in which event the registration certificate shall show the lessee as the breeder.
B. Semen which is not transported or Stored
Semen may be artificially placed within a mare and the resulting foal may be eligible for registration as a Purebred Arabian if the following requirements are met:
1. Semen must be collected from the stallion and inseminated into the mare on the same premises. For the purposes of this section, “premises” is defined as the farm or facility where the stallion and mare are both present at the time of collection;
2. Semen must be used within 72 hours of collection; and
3. Semen, which is frozen, or is not used within 72 hours of collection, or is transported by any means to a location other than the premises where the collection of the stallion occurred, will be subject to Rule 1 to register resultant Purebred Arabian foals.
C. Semen which has been transported or stored
Semen collected in the United States may be transported or stored prior to being inseminated into a mare, and foals resulting from the use of such semen may be eligible for registration as Purebred Arabians under Rule 1.
1. The DNA type of the stallion has been placed on permanent record with the US Arabian Horse Registry and a SBR submitted to USAHR;
2. If the stallion is entering breeding for the first time or after 2023, a second DNA test may be required before a SBR can be filed. The second DNA test results must match the first DNA test results. A previous microchip verified or with a previous freeze brand verified may be submitted in lieu of a second DNA test. If previously photos of whorls and nighteyes have been submitted and verified these may also be submitted in lieu of a second DNA tests.
D. Semen not to be used beyond 2 calendar years following year of death or castration
With respect to a stallion foaled in 2020 or after, the semen of such stallion may not be used beyond two (2) calendar years following the year of his death or his being gelded to produce a foal eligible for registration with USAHR.
E. Semen which has been imported
Semen may be imported into the United States and foals resulting from the use of such semen may be eligible for registration as Purebred Arabians under Rule 1, if the following requirements are met:
1. The semen is collected within and is imported from a source registry as defined by Rule 3, Section C ;
2. The stallion (sire) is duly registered in the stud book or annual supplement to the stud book of the source registry where the semen was collected;
3. The stallion owner has complied with the appropriate rules concerning the transport and use of semen prescribed by the source registry where the semen was collected, properly completed and filed a SBR with USAHR; and
4. All requirements have been met by the US Department of Agriculture rules and regulations. 
F. Embryos/oocytes
1. The burden of verifying true parentage is the registration applicant’s, and any question of parentage shall be resolved against the registration of a horse carried by a recipient mare through embryo/oocyte transfer. Any question which should arise, the pedigree has to be verified through genetic testing of foal, sire and donor mare; and by such other testing as US Arabian Horse Registry reasonably deems necessary to verify the validity of the genetic testing, all expense of which shall be the registration applicant’s.  The foal will not be eligible for registration unless an Embryo/Oocyte Transfer Permit has been issued for the mare to be used as a donor for embryo transfer in compliance with the stated rules of the US Arabian Horse Registry.
2. The Permit will not be in effect if the recorded ownership of the donor mare changes or the donor mare is exported.  If the mare and/or stallion is sold, the former owners cannot sign registration and breeding documents for a resulting foal. The signature of the stallion owner at time of purchase of the embryo permit is required for the breeder’s certificate.
3. A properly signed embryo permit is used to register a foal, as the breeder’s certificate requirements were met when application to purchase the embryo permit was made. The USAHR application for a embryo permit must be signed by both the mare record owner, or lessee of mare (or person authorized to sign if a record of the authorization is on file with USAHR and accepted by USAHR) at time of breeding and the stallion owner at time of breeding to verify identity of mare and stallion with and date of fertilization and must correspond to a breeding date on the stallion breeding report. It is the responsibility of the mare owner to inform the stallion owner of a performed embryo transfer or freezing an embryo so the mare can be correctly reported on the stallion breeding report.
4. When a embryo permit is used to register a foal, the owner of the embryo permit shall be listed as the breeder and the mare owner’s portion of the breeder’s certificate is satisfied upon purchase of the permit. The Embryo Transfer Permit is separate from the registration certificate procedure in how the Service Certificate is a part of the application process. The Registry requires a properly issued and valid Embryo Transfer Permit from US Arabian Horse Registry is on file when the registration application is submitted.
5. Embryos/oocytes collected in the United States from a Purebred Arabian mare may be transferred to a recipient mare, with a horse foaled by a mare which is not its genetic dam but transferred to her by embryo/oocyte transfer technique may be eligible for registration and foals resulting from embryo/oocyte transfer may be eligible for registration under Rule 3, section C, if the following requirements are met:
i) An Embryo Transfer Permit for the donor mare, whose DNA is on file with USAHR, has been issued provided prior to the intended collection of the fertilized egg and has paid the proper fee.
ii) If the embryo is not implanted during the breeding year and a permit is not purchased, no actual breeding dates will be recognized for registration purposes by USAHR. The year the embryo is implanted will be considered the “breeding year.” The date the embryo is implanted will be required to be submitted promptly to US Arabian Horse Registry and signed by the then record owner of the stallion and the then record owner of the mare.   
iii) An Embryo Transfer Permit will be issued only to the recorded owner or lessee of mare (or person authorized to sign if a record of the authorization is on file with USAHR and accepted by USAHR) of a mare at the time she was bred to the reported sire.
6. A Frozen Embryo/Oocyte Transfer is treated the same as an Embryo/Oocyte Transfer.
7. If an Embryo/Oocyte Transfer Permit has not been issued by the US Arabian Horse Registry prior to the collection and implant of an embryo/oocyte, the recorded owner of the donor mare must pay a Late Permit Fee. Mare enrollments received after collection of the embryo/oocyte, but prior to foaling, a late fee of $1000 will be assessed, in addition to regular fees required.
8. The mare can be enrolled for her lifetime or the enrollment must be made each year that a transfer is to be performed, and once made, the fee is not refundable, nor can any substitution be made. The enrollment notice must be sent to preserve for the record owner or lessee of the donor mare, the only acceptable proof to US Arabian Horse Registry of timely compliance, if such proof is requested and may be charged for any reasonable costs and expenses which the US Arabian Horse Registry incurs in investigating the accuracy of the embryo/oocyte transfer, and may also be subject to the penalties provided in this Rule Book which could result in the foal not being eligible for registration.
9. The required fee, including any late fee charges, has been paid.
10. With respect to a mare foaled in 2020 or after, any embryos or oocytes of such mare may not be used beyond two (2) calendar years following the year of her death or being spayed to produce a foal eligible for registration with USAHR.
11. When a foal is produced by an embryo transfer, such fact will be listed on its registration certificate. The Certification of Registration will state the foal is the result of Embryo Transfer and the Online Stud Book will show this information.
12. In accordance with US Arabian Horse Registry approved procedures, an embryo/oocyte transfer or a frozen embryo/oocyte transfer may be transported from the premises where the donor mare was located at the time of its removal from her for use in a recipient mare at another location. To be eligible for such transportation, notice of intention to transport the embryo/ oocyte transfer will be given US Arabian Horse Registry in conjunction with the advanced notice of intended collection specified above.  US Arabian Horse Registry reserves the right to inspect the premises and practices of any party using or intending to use embryo/oocyte transfer procedures.
G. Embryo/Oocyte Transfers  
Transfers of the Ownership of the permit are allowed. Embryo Transfer Permits purchased may be used for the registration of only one foal per year. US Arabian Horse Registry will record the number of outstanding permits for each individual mare and this number will be a matter of public record. It is the ultimate responsibility of a prospective buyer to confirm with the seller, the number of outstanding permit applications as of the date of sale.  Each transfer of ownership of an embryo/oocyte permit shall be recorded by US Arabian Registry. The rules for transfer of ownership as listed in this Rule Book for transfer of ownership of a horse shall apply, except the request for transfer of the permit shall be accompanied by the embryo permit instead of the registration certificate;
1. If a mare is designated with US Arabian Horse Registry for embryo/oocyte transfer for a specific year, but the procedure is not attempted in the designated year, US Arabian Horse Registry must be notified in writing by December 31 of the designated year that the owner has elected not to attempt embryo/oocyte transfer. Without such notice, any foal produced in a following year by the designated mare is not eligible for registration without genetic testing for parentage verification and possibly, additional costs to verify eligibility. If a mare is enrolled for her lifetime, all of her offspring must be parentage verified before they can be registered regardless of the breeding method used.
2. If a mare owner wishes to (1) collect an embryo(s) and freeze for use at a later date (2) transfer a mare but retain rights to use frozen embryo(s) or (3) retain the mare and/or sell embryos transfer “embryo permit(s)”, he/she must purchase Embryo Transfer Permit(s) which stipulates to be an embryo/oocyte or a frozen embryo/oocyte from USAHR to preserve the owners of record at the time for both the mare and the stallion, and memorialize who can sign registration and breeding documents for a resulting foal.

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