RULEBOOK Section 2 Rule 13 through Section 6

Rule 12 Leases and Foal-Sharing Agreements
When a Purebred registered Arabian, through contract or agreement, is leased or entered into foal sharing, it must be reported to the US Arabian Horse Registry each year. The lease of a stallion should be reported by checking the lessee box on the Stallion Breeding Report as well as placing on file with the US Arabian Horse Registry a copy of the lease and the completed lease form provided by USAHR. For a broodmare, a lease or foal-sharing agreement must be reported by checking the lessee or foal-sharing box on the Live Foal Report as well as placing on file with the US Arabian Horse Registry a copy of the lease and the completed lease form provided by USAHR.

Rule 13 Stallion Breeding Reports (Report of Mares Bred)
Step 1: The Record of Stallion Breeding Report lists the name of each Purebred registered Arabian mare bred by the stallion during the year and her last cover date. These reports are to be sent to US Arabian Horse Registry no later than November 30 of each breeding year, at no charge. The date of acceptance is the date of arrival at the USAHR. If the SBR is late there is a penalty. See Fee Schedule. Upon receipt of the SBR, stallion owners/lessees will then receive a pre-printed Breeders Certificate for each mare reported on an SBR whom the stallion owner/lessees did not initialize for release of the Breeders Certificate. The Breeders Certificate signed by the stallion owner/lessee and initialized on the SBR will be sent along with the Application for Foal Certificate of Registration to the mare owner. The stallion owner/lessee released the Breeder Certificates by initializing the breeding listed on the SBR. SBR must show all breeding dates and no breeding date is to be excluded; this includes embryos or oocytes which are certified/recorded with USAHR. There is a fee to be paid for a Stallion Breeding Certification before the registration process continues if the mare was not released on the SBR.
Step 2: Live Foal/No Foal Report (MLF/NF) Mare Status Report. Within 30 days of the birth of a foal, the owner, breeder or authorized agent must complete a Mare Live Foal/No Foal Report. The LF/NF indicates the exact date of foaling, the sex of the foal and the state or Canadian province where the foal was born. It is at this stage of the registration process, that the breeder of the foal and correct address for receiving correspondence and the Certificate of Foal Registration must be supplied. In the event the breeding did not result in pregnancy or the pregnancy was lost during gestation, as soon as possible a Mare Life Foal Report should be should be completed as a No Foal Report and submitted to US Arabian Horse Registry.
Step 3: Registration Application. At the latest 90 to 120 days after the date of foaling reported on a MLF/NF, a pre-printed Application for Foal Certificate of Registration, the pre-printed Breeders Certificate which the mare owner must sign, and if so marked in the registration forms then a genetic typing kit will be mailed to the address reported on the SBR with the payment of required registration fees. A sample of the foal’s mane or tail is collected and mailed directly to the laboratory, one for DNA Parentage Verification and the second sample for the required Variant (Genetic) Health Panel testing. Please refer to DNA sample for a step-by-step guide to hair sample collection. The Registration Application must be carefully and fully completed to avoid any delays in issuing the Certificate of Foal Registration. Four color photographs of the foal are required to clearly indicate any and all distinguishing markings. These photographs are taken from each side, the front and back views. Horses which do not have any white markings (“no white markings horse”) must include a close-up photograph of the head to clearly indicate all markings and cowlicks (hair whorls) plus nighteyes, if possible.

Because markings are used to identify the horse throughout its life, it is imperative that all markings are described in detail on the application and are apparent in the photographs. The exact location of cowlicks on the head and neck are also noted on the Registration Application. It is particularly important to describe cowlicks in detail on a no white markings horse.

Once all the requirements are satisfied for registration, a Foal Certificate of Registration usually issues within approximately four (4) weeks. Please carefully inspect the Foal Certificate of Registration to assure the names of the Breeder and Owner(s) are correct. Most importantly, carefully compare the markings written on the certificate to the markings present on the horse. Any changes that are necessary to the Foal Certificate of Registration are provided free of charge up to six (6) months from date of issuance. Changes made after six (6) months are subject to a correction fee. Thus, it is very important to compare the certificate against the horse to ensure accuracy. Please refer to RULE 2 in the Principal Rules and Requirements.

Rule 14 Live Foal/No Foal Reports (Mare Reports)
A. The breeding status of all Purebred Arabian broodmares must be reported yearly to US Arabian Horse Registry by submitting a Mare Live Foal/No Foal Report indicating either live foal information or no foal information.
B. In the case of a live foal, a fully completed and signed Mare Live Foal Report should be submitted to US Arabian Horse Registry within 30 days after the birth of the foal as required in Rule 2. 
C. In the case of no foal to be registered, the breeder should submit to US Arabian Registry a fully completed and signed No Foal Report within 30 days of the intended birth of the foal. If the mare did not conceive submit the No Foal Report in January or earlier if it is known there was no conception. 
D. The fee is listed in the Fee Schedule and is for each mare bred for each stallion. If the fee is not paid at the time the mare report is filed the Breeders Service Certificate will not be issued. The fee is due whether the mare has a foal or not and the Breeders Service Certificate cannot be returned and there are no refunds. 

Rule 15 General Rules
A. Owners, breeders and authorized agents are responsible for being familiar with the Principal Rules and Requirements of US Arabian Horse Registry. Amendments and new rules are available on US Arabian Horse Registry website at www.registry.USAHR.org
B. Notwithstanding any other provisions in these Rules, it is the responsibility of each applicant to obtain from US Arabian Horse Registry all necessary forms and to submit all completed forms and other requirements by the applicable deadlines. 
C. Certificates of Foal Registration, Certificates of Foreign Registration, Certificates of Exportation, Names, and Service Certificates (“Official Documents”) are issued on the basis of information submitted to US Arabian Horse Registry by the applicant and are subject to revocation and cancellation if further information is received by US Arabian Horse Registry indicating improper or erroneous issuance. Once a certificate has been canceled it cannot be re-issued nor will a duplicate be issued. Purebred Arabians sold without their registration certificates are not to have their registration papers canceled and will continue to retain their pedigree; the Foal Certification of Registration is requested to be returned to USAHR; however, these purebred Arabians are still considered to be Purebred Arabians.
D. Modification of the heritable genome of an Arabian at any time of its life may disqualify such a horse from being considered an Arabian by US Arabian Horse Registry. In such a case, Official Documents issued for the horse are subject to revocation and cancellation. In the event of cancellation or revocation the original Official Document should be promptly returned to US Arabian Horse Registry Office.
E. For the purpose of determining whether a deadline has been met, any document or other material submitted to US Arabian Horse Registry shall be deemed to have been submitted to and/or received by US Arabian Horse Registry only upon: 
i) actual receipt in the appropriate office of US Arabian Horse Registry by electronic submission; or
ii) if transmitted by United States Mail or other recognized mail carrier, the date such carrier received the material from the sender if that date is noted by the carrier on the outside of the container. 
F. Any notices or other material sent by US Arabian Horse Registry to any person, including any owner or authorized agent, shall be mailed to the last known address on file with US Arabian Horse Registry for the horse which is the subject of the notice or other material regardless of whether the same person has other addresses on file with US Arabian Horse Registry for other horses. Change of Address is a part of the Member Account and are located in the Member Services section and may be submitted by the horse owner or authorized agent to notify US Arabian Horse Registry of a change of address for mailing notices or other material for any specified horse(s). 
G. Notwithstanding any other provisions in these rules, US Arabian Horse Registry may require any party(ies) who requests action or inaction from US Arabian Horse Registry arising out of or relating to a dispute or controversy with a third party(ies) to settle that dispute in a court of competent jurisdiction and US Arabian Horse Registry may defer a decision concerning the matter pending resolution of the dispute as aforesaid. US Arabian Horse Registry will have no obligation to any party arising out of any decision to defer action or to take action under any provision of these Rules.  
H. US Arabian Horse Registry may decline to process any material received from an owner or breeder not in good standing with US Arabian Horse Registry. An owner or breeder will be considered not in good standing if the owner or breeder has any outstanding fees owed to US Arabian Horse Registry for any horse including, but not limited to, fees related to registration, genetic typing, naming, imports, exports, duplicates or corrections. 
I. Subject to the rules requiring payment of late fees, all fees are due at the time of the submittal of the applicable form or request to US Arabian Horse Registry. The Fee Schedule sets forth each submittal to US Arabian Horse Registry for which there is a fee and the amount of each fee. In the event any person fails to pay a fee owed to US Arabian Horse Registry, then US Arabian Horse Registry may apply any payment subsequently received from that person to the outstanding fees owed by that person to US Arabian Horse Registry. 
J. US Arabian Horse Registry may require any party who requests action (or inaction) from US Arabian Horse Registry or who submits information to US Arabian Horse Registry in connection with the processes and functions of US Arabian Horse Registry to provide such evidence and further assurances as US Arabian Horse Registry may reasonably require, and may also require any such party to make the horse(s) involved available for inspection. 
K. Registration applications and other materials of any kind provided to US Arabian Horse Registry or its designee in connection with the registration of a horse, or otherwise pursuant to the Principal Rules and Requirements of US Arabian Horse Registry, shall become the sole and exclusive property of US Arabian Horse Registry for any and all purposes. US Arabian Horse Registry shall have no obligation to return any such items to the owner of the horse or to any other person or entity. 
L. With respect to digital Certificates of Foal Registration, errors or required updates in the assignment of a digital Certificate may be corrected based upon evidence and assurances as US Arabian Horse Registry may require should digital Certificates of Foal Registration come to be used by the Registry.  
M. The term “Principal Rules and Requirements of US Arabian Horse Registry” includes Sections I through VI and the Fee Schedule, which may be amended by US Arabian Horse Registry, at its discretion from time to time. 
N. In Pasture breeding only one stallion may run with a mare or a group of mares, and they must be enclosed by permanent fences maintained in such a manner that no other stallion could breed any mare in the pasture.  
O. Personal Service of Notice. Every notice required by these rules and regulations may be served by delivering the notice to the person to be served, or his attorney, by hand delivery, by U.S. mail postage prepaid, or by express mail to his last known address as it appears on US Arabian Horse Registry’s records. Notices delivered pursuant to this rule shall be deemed given:
(1) at the time delivered, if personally delivered;
(2) at the time received, if mailed; and
(3) one business day after timely tender to the person, if delivered via express mail. Such notice may be served by facsimile (fax) transmission to the last known fax number or by email to the last known email address. Such transmission shall be deemed received by such person by confirmation of the transmission to US Arabian Horse Registry. 
P. Availability of fax or email delivery of documents. US Arabian Horse Registry employees or Trustees are authorized, but not required, to accept a facsimile (fax) transmission or email of an original document, when, in the opinion of US Arabian Horse Registry, the sender is (1) the authorized party executing the document or (2) a party having substantial interest in the subject horse who has obtained the original document from the authorized person and so verifies the genuineness of the document in the sender’s possession to the satisfaction of US Arabian Horse Registry. As a precaution, the fax or emails should be followed by the mailing of the original document, but this requirement is not a condition of accepting the fax or email.  
Q. All information furnished to the US Arabian Horse Registry as a basis for any action by US Arabian Horse Registry or any of its officers shall be true and correct. Ownership of an issued registration certificate remains with US Arabian Horse Registry; it is issued in reliance on a written application submitted and attested by the owner at time of foaling and upon the express condition US Arabian Horse Registry has the privilege to correct and/or cancel the certificate for cause under its rules and regulations. No change or alteration of a registration certificate shall be made except by US Arabian Horse Registry or its official representative upon proper showing of the necessity for such change or alteration, by reason of change in color or markings, or mistake; nor shall any person display or advertise, or have in his possession, a certificate that has been changed or altered otherwise than by US Arabian Horse Registry or on its authority.      

If Freeze Brand is performed by the USAHR Field Representative, the Foal Certificate of Registration or its copy must be submitted to the USAHR Field Representative for comparison of markings on the Foal Certificate with the animal in front of the Field Representative being presented for a freeze brand. If there is a need for a Markings Correction and the Foal Certificate is surrendered to the Field Representative, there will be no charge for a Corrected Foal Certificate from the USAHR office. If a party other than the USAHR Field Representative performs freeze branding, a licensed veterinarian must confirm the freeze brand matches the Foal Certificate of Registration, certify to this, sign and date of his/her inspection and must be forwarded to the USAHR office by the licensed veterinarian, not the owner.

Section 3 – Deadlines

A listing here of deadline dates is not to be taken as the only deadlines which are addressed in these Rules and Regulations. It is the responsibility of those using the services of the US Arabian Horse Registry to know and abide by all deadlines in these Rules and Regulations.

Stallion Breeding Reports filed by November 30 of the breeding year.
Optional Live Foal/No Foal Report (Mare Status Reports)
Reporting live foal information This report should be filed no later than 30 days after the foaling date.
Reporting no foal information This report should be filed no later than 30 days after the intended foaling date or by January 1 if the mare was not bred.
When the mare foals a live foal if there are twins this is to be filed no later than 30 days after the foaling date indicating if both twins were alive or if one was deceased.
If the mare dies before January 1 indicate this on the Mare Status Report
If the mare dies during foaling indicate this on the Mare Status Report

All requirements must be completed by eighteen months from the date the application for the foal certificate was submitted, including genetic typing, to avoid paying an additional fee. All foals must be named by at the time the registration application is submitted to the USAHR; if the Registry is to name there will be an additional fee.

Death: Should be reported within 30 days after the death. The Registration Certificate does not have to be submitted to the USAHR. If possible, a veterinarian statement is requested.

Gelding or Castration or Spaying: Should be reported within 30 days of the castration in a veterinarian statement giving the date of castration and a general description of the horse neutered as well as a statement the veterinarian has seen and compared the registration certificate to the horse on which surgery was performed and the registration certificate and the horse matched.

SECTION 4 – Color Guide

US Arabian Horse Registry records the following coat colors: bay, chestnut, grey, roan, white and black (see photos of horses with actual color examples). Most Arabians are registered as foals between the ages of three and six months. Sometimes, this makes it difficult to correctly specify the coat color on the registration application because foals are usually born chestnut or dull bay and change colors after losing their foal coats. If the foal’s color changes after registration, this form can be submitted noting, it is a color change with the form provided by the Registry.

Most foals will begin to lose their fuzzy baby hair around the eyes and nostrils and the root of the tail first, followed by the legs. Check the color of the smooth hair in these areas. Usually, that will be the foal’s permanent color.

SECTION 5 – Head Markings

US Arabian Horse Registry provides a chart which is used to describe the head markings on the foal/horse for whom a registration is being submitted. Below are acceptable terms in addition to those used in the standard method of description by the Jockey Club:
NO WHITE MARKINGS – photos of all whorls on the head and neck must be provided to register the purebred Arabian foal/horse and the night eyes maybe required to be provided.
FEW WHITE HAIRS – When present, they should be noted and their exact location described.
SCATTERED WHITE HAIRS – numerous white hairs which do not form any specific shape. The words “heavy” or “faint” can sometimes be used in describing scattered white hairs.
PATCH OF WHITE HAIRS – a close gathering of white hairs, scattered white hairs or solid white hairs. As a general guideline, a patch of white hairs in the forehead is small enough that it can be covered by a person’s thumbnail.
STAR – any major white marking found in the forehead and/or eye level.
The following terms can be used when describing STARS:
Small Star – a star which measures less than one and one-half inches in diameter.
Large Star – a star which measures three inches or more in diameter.
Diamond Shaped Star – shaped like a diamond.
Diagonal Star Pointed to Left (Pointed to Right) – usually narrow in shape, the top of which points toward the horse’s left or right ear. The direction of the upper point should always be noted.
Horizontal Star – usually narrow in shape and lies parallel to the imaginary line connecting the top of both eyes.
Vertical Star – A star whose general shape is “up and down.”
Curved Star Open to Left (Open to Right, Open to Top, Open to Bottom) – usually narrow and shaped like the letter “C” or a crescent moon. The “open” side of the star should always be noted.
Oval Star – a rounded or egg-shaped star.
Heart Shaped Star – shaped like a heart.
Triangular Star – shaped like a triangle.
Irregular Star – this term should be used when the star does not conform to any specific shape.
Pointed Star – a star which contains two or more distinct points. — If a star contains only one distinct point), then the direction of the point should be noted (pointed to left, pointed to right, etc.).
Mixed Star – a mixture of white and coat color hairs in the shape of a star. Sometimes these stars can be difficult to distinguish, and in this case, should be described as a faint star.
Bordered Star – the outer edge of the star is a mixture of white and coat color hairs.
Bald Face – The star and stripe cover both eyes, both nostrils and the muzzle.
STRIPE – a continuous vertical marking which can begin anywhere from the area between the eyes to just above the imaginary horizontal line connecting the top of the nostrils.
The following terms can be used when describing STRIPES:
Thin Stripe/Narrow Stripe – about a half inch in width. If the stripe is very thin it should be described as a Line of White Hairs.
Wide Stripe/Broad Stripe – about two or three inches in width.
Mixed Stripe – contains a mixture of white and coat color hairs. Can be narrow, wide, etc.
Bordered Stripe – the outer edge of the stripe is a mixture of white and coat color hairs. Can be narrow, wide, etc.
Bordered Flesh Colored Stripe– the outer edge of the stripe contains solid white or mixed white hairs, while the center of the stripe is pink in color. Can be narrow, wide, etc.
Broken Stripe – The stripe is disconnected from itself at one or more points.
Tapering Stripe – a stripe which narrows continuously and ends in a point.
Irregular Stripe – a stripe whose width, direction and course vary.

SECTION 6 – Leg Markings, Whorls, Night-eyes, and other Marks

US Arabian Horse Registry provides a chart which is used to describe Leg Markings and Hoof Colors.
Markings found on the legs can be described by one or more of the following:
FEW WHITE HAIRS – can be found on any portion of the legs. When present, they should be noted and their exact location described.
SCATTERED WHITE HAIRS – can be found on any portion of the legs. The words “numerous,” “heavy” or “faint” can sometimes be used in describing scattered white hairs.
PATCH OF WHITE HAIRS – can be large or small and is found on any portion of the legs, especially on the heels or coronet. The words “solid” or “mixed” can sometimes be used when describing a patch of white hairs.
INSIDE OR OUTSIDE HEEL WHITE – Only one of the heels on a leg is white.
HEEL WHITE – Both heels on a leg are white.
CORONET WHITE – The area immediately above the hoof (one inch or less in width) is white.
CORONET AND PART OF PASTERN WHITE – The white covers the coronet, extends up and includes part of the pastern.
HALF PASTERN WHITE – The white covers the lower one half of the pastern.
THREE-QUARTERS PASTERN WHITE – The white covers the lower three quarters of the pastern.
PASTERN WHITE – The white covers the entire pastern.
PASTERN AND PART OF ANKLE WHITE – The white extends up and includes part of the ankle.
HALF ANKLE WHITE – The white extends up and covers the lower one half of the ankle.
ANKLE WHITE -The white extends up to and includes the entire ankle.
WHITE TO ABOVE ANKLE – The white extends up to and includes the entire ankle and a small portion (less than one quarter) of the cannon bone.
QUARTER WHITE STOCKING – The white extends up to and includes the lower one quarter of the cannon bone.
HALF STOCKING – The white extends up to and includes the lower one half of the cannon bone.
THREE-QUARTERS STOCKING – The white extends up to and includes the lower three quarters of the cannon bone.
FULL STOCKING – The white extends up to and includes the entire cannon bone. It extends to the bottom of the knee on the front leg and to the bottom of the hock on the hind leg. If any white extends onto or above the knee on the front leg or onto or above the hock on the hind leg it should be so described.
DARK OR CHESTNUT SPOTS IN WHITE LEG MARKINGS – Sometimes coat color spots are present in the white marking. Usually they are found on a white coronet, however, they can occasionally be found in other parts of the marking. These spots should be described as to their color and location. If only one spot is present its exact location should be noted.

HOOF COLOR
For registration and identification purposes, hoof colors are recorded as follows:
Dark hoof – black or dark in color. Normally, there will not be a (white) marking above a dark hoof.
Light hoof – white or light in color. Normally, there will be a marking above a white hoof.
Parti-colored hoof – a hoof that shows white and dark areas in stripes or larger areas. Normally, there will be a marking above a parti-colored hoof.
While it is known there are some cases of stripped hooves within the chestnut color, these are not required to be noted for registration.

WHORLS AND NIGHTEYES required on horses with no white markings anywhere and for Grey, Roan or White Purebred Arabians.
Whorls at or near eye level is to be described in relation to the eye level:
above eye level, or
top of eye level, or
eye level, or
bottom of eye level, and
below eye level.
Describe in relation to the midline – draw an imaginary line down the middle of the head from the top of the poll to the nose:
left of midline, or
right of midline, and
“median”.

Each neck whorl is to be described in terms of its location on the neck, behind the poll, high at crest of neck, middle of crest of neck, low at crest of neck and on which side of the neck they lie, left side, right side, both sides.

NIGHT EYES REQUIRED ON HORSES WITH NO WHITE MARKINGS, GREY, ROAN, and WHITE colored purebred Arabians:
Right foreleg
Left foreleg

FREEZE BRAND
USAHR provides a Form for your use.

MICROCHIP NUMBER
USAHR provides a Form for your use.

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