Difficulties with Duplicate Certificate of Registration

FACTS REGARDING LOST CERTIFICATES AND DUPLICATE CERTIFICATES OF REGISTRATION

Duplicates are NOT Replacement Certificates

US Arabian Horse Registry Rulebook States Rule 9
A. If a Certificate of Foal Registration has been lost or destroyed, a Duplicate Certificate of Foal Registration may be issued by the Registry Office upon submission of the following: 
1. Cashier’s check,  money order or debit credit card with an additional three (3) per cent convenience fee added to costs, payable to US Arabian Registry covering the prescribed fee (see Fee Schedule); 
2. A set of four color photographs of the horse (front, both sides, and rear views) clearly showing the color and all the markings (or lack of markings) on the head, legs and body; 
3. A completed and signed Duplicate Certificate Form containing the written description of all the markings on the horse, including the exact location of the head and neck cowlicks; 
4. A notarized statement from the owner or his authorized agent describing the circumstances under which the Certificate of Foal Registration was lost or destroyed; if such notarization cannot be obtained, a Court order may be substituted;
5. Proof of ownership of that specific horse (for example, a bill of sale or canceled check including the name or pedigree of the horse, date of sale and the name of the new owner); and 
6. Any further evidence and assurances as US Arabian Horse Registry may require, such as genetic typing and/or parentage verification. 
B. Except as expressly provided in this Rule 9, a Duplicate Certificate of Foal Registration will not be issued as long as the Certificate of Foal Registration is known to be in existence; provided however, in the event of a sheriff’s (or similar) sale or under a non-appealable Court Order, a Duplicate Certificate of Foal Registration will be issued if the original Certificate of Foal Registration cannot be obtained from the previous owner only after a good faith effort to recover it is made by the seller and/or the new owner. In either case, the requirements of Rule 9 (A) 1, 2, 3, 5 and 6 must be met and an opinion must be submitted to US Arabian Horse Registry from an attorney or an official representative of the court, indicating that the sale (if applicable) was conducted in accordance with the laws of the state and providing such other information as US Arabian Horse Registry may request regarding the circumstances and validity of the sale or Court Order. 
C. Once a Duplicate Certificate of Foal Registration is issued, the original Certificate of Foal Registration becomes null and void, and if located, must be returned to the USAHR office.
D. Involuntary transfers pertaining to an unregistered horse, including, but not limited to court judgment, stableman’s lien or security interest foreclosure, USAHR may accept the signature of the interested party or stableman on a foal application for registration in lieu of the record mare owner at time of foaling and on a transfer report if:
(1) the interested party had possession of the unregistered Purebred Arabian horse and its dam at time of foaling,
(2) the judgment or foreclosure was made against the owner as reflected on USAHR records,
(3) the stallion owner at time of breeding provides a breeder’s certificate,
(4) the foal is parentage verified through DNA testing,
(5) all other registration requirements are satisfied, and
(6) the interested party signs an indemnity waiver releasing USAHR from all future claims pertaining to the horse.
E. In the event an interested party did not have possession of the Purebred Arabian mare and foal at time of foaling, the interested party will need to provide a court judgment as evidence of ownership being awarded to them. USAHR may accept the signature of the party awarded ownership by the court on a foal application for registration in lieu of the record mare owner at time of foaling and on a transfer report so long as:
(1) the judgment explicitly identifies the horse,
(2) the judgment was against the owner reflected on USAHR records for the mare at time of foaling,
(3) the stallion owner provides a breeder’s certificate,
(4) the foal is parentage verified through DNA testing,
(5) all other registration requirements are satisfied, and
(6) the interested party signs an indemnity waiver releasing USAHR from all future claims pertaining to the horse.

The form, UNKNOWN DNA TESTING AGREEMENT, is one of the steps involved in the process if the horse has no certificate of registration available or is not properly endorsed within USAHR Rules and Regulations. READ CAREFULLY. This form is in the Registry Section and listed in the main menu bar for the Registry. This form requires evidence to support Identity testing which is expensive! Because of the laboratory requirements this DNA test will be much higher than a standard DNA test. There is a considerable waiting time involved for any reply on this Identity Search and by signing this Agreement, you are accepting this condition. THERE CAN BE NO GUARANTEES REGARDING THE RESULT. If you do not want this cost, do not pursue any further. Contact the Registry as there may be other options available.

Evidence must be in writing, in detail, and how the evidence was obtained. It cannot be Horse carries its tail like an Arabian so surely it is a Purebred Arabian or Looks like a Purebred Arabian. If the evidence provided does not meet the reason test, all paperwork will be returned and the agreement marked void.

I understand should a match be found in the DNA profile, at no time will USAHR change the ownership of said submitted horse for Identity. USAHR will do their best to supply the last known owner and address, IF AVAILABLE. THERE ARE NO GUARANTEES.

Affidavits may be required and there is a fee of $15 per affidavit.

When the owner of a horse is deceased, USAHR must have legal documentation on file appointing the agent or representative for the estate (letters testamentary, letters of administration, etc.) and bearing the original certification or seal of the clerk of the probate court. In the event there was no formal probate of the estate, a statement of Heirship prepared by a licensed attorney must be completed by the heirs and notarized. This statement of Heirship must also be on record in the County Clerk’s Office where the Owner was domiciled.

Rare cases:  Involuntary transfers, including, but not limited to, court judgment, stableman’s lien or security interest foreclosure, when a previous owner is unavailable to verify the whereabouts of the original registration certificate or refuses to adhere to a court judgment by delivering the original registration certificate for transfer, at USAHR’s discretion, and in the interest of equity, requirement of statement of the record owner may be waived and the current owner deemed eligible for a duplicate certificate.

The USAHR rules must be met and an opinion must be submitted to US Arabian Registry from an attorney or an official representative of the court, indicating the sale (if applicable) was conducted in accordance with the laws of the state where the sale was conducted and providing such other information as US Arabian Registry may request regarding the circumstances and validity of the sale or Court Order. 

There are NO guarantees a duplicate Foal Certificate of Registration can be issued.

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